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Posted on: 14 Jun, 2017

How Does SAP Help in Data Entry Outsourcing?

Author: Nitin Bhatia

Do you know what has caused boom in the e-Commerce? Why is it scaling up and up? It’s the real-time data and its accurate analysis that contribute to expansive growth of the online business.

It’s true that channelizing the accurate data immediately post collection from consumers is full of potentials. It has the hint of actuality that defines what the preferences of customers are. And the merchant needs not wait for longer to get it. Its USP lies in its instant delivery. It eliminates possibility of further changes in the consumers’ taste. The time and competitive offers from the rival companies can also manipulate customers’ taste.

But the timely delivery of the real-time data analytics helps to build up accurate marketing strategies. Eventually, it is explosive sale that is phenomenally blended with customers’ requirement, need, & preferences.       

In the nutshell, the real-time data & its analytics can make you as big as other bigwigs (like Wipro, Infosys, Reliance and so on). Although those biggies have different core competencies but outsourcing data services relieves their burden. 

Do you want to know how does the outsourcing company dig out accurate information? Indeed, it’s the SAP (alias Systems Applications and Products) software that solves all the sales-and manufacturing-based puzzles.    

What do we mean by SAP?

As foretold, SAP is the software that automates data collection at the backend. Thereby, the burden of the back-office work cuts down.  Resultantly, the stocked data unearths A to Z attributes of customers’ buying tendencies.

Wellenreuther, Hopp, Hector, Plattner and Tschira together integrated their revolutionary ideas in 1972.  In the present scenario, it is emerging as a proven ‘hit’. Actually, multiple modules are integrated in it that touch every aspect of business management.  

How it helps an outsourcing data entry company?

Outsourcing attains limelight when it comes to cut on the additional production cost and focus on core competencies.  Since SAP activities involve a huge data to be entered, therefore the outsourcing data entry can let them hire experts on reasonable cost. Such organizations have stronghold over data entry jobs of any kind. Thereby, the personnel of various departments need not swallow bitter pills to enter the accurate real-time data.

Why it is required?

1. Reach to every department:

SAP has its reach to every aspect of the business. Suppose a mobile manufacturing company has segregated departments of sales, inventory, finance, HR, production planning, shop floor execution and vendors.

2. Maintain sync amongst all departments

For acquiring strong foothold amid cut-throat competition, the synchronization of all these departments is essential.  This software interrelate all these departments together. By centralizing the pan data, it enables multiple departments share the same data simultaneously.      

For instance, the request to purchase 10,000 mobile came to sales team. By accessing the information shared by inventory department, it can meet that sudden request of mobiles in bulk. The shared information of demand gets the production planning department updated. Consequently, it pushes the inventory staff to produce that quantity in time; HR department arranges manpower to achieve the set target and financial department releases funds to vendors (of raw materials) through that centralized information. Eventually, the revenue will spike, so is the customers’ delight.

3. Auto-updated info:

Since the entire data is kept in the center, multiple departments need not send request to update any information. Once the update is launched on the wall of the HR department or any other ones, the entire organization gets access to it automatically on their own wall. It’s quite similar to sharing of post on your FB wall which gets published on your friends’ wall automatically.

4. Solution to duplicity, discontinuity and redundancy:

Imagine the inventory department did not inform shop floor executives that it has the stock of 10,000 mobiles in advance. Unknowingly, the latter ones forward request to purchase crude parts from the vendors and finance department. At the end, the duplicity will arise in the inventory department. And when the inventory staff would not manufacture due to presence of that much stock, discontinuity of production would slap the cost on the company as an extra burden which results in loss.    

5. Better management in less cost

As foretold, all departments’ data is shared, accessed and maintained centrally. Therefore, there arises no issue of lapses. No loops can ever pop to cause hampering and loss of data. Since the auto-updated information is shared together, the organization can cut on losses for assembling resources to share individually.

Also, the updates keep pushing all departments to avoid duplicity. As a result, the organization skips the unleashing of additional costs to invest in purchasing unrequired crude products.